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Searching for FYI's (this also works for other files/folders)
FYI's (and many other useful documents) are saved on the I drive (or you may have them saved on your computer). Once you know where they are located, you can search through them by keyword or title word to find FYI’s relevant to the topic at hand.
**You can also use these instructions to find files on your computer as well as the I drive.**
1. RIGHT click on your START button and click ‘Explore’.
2. Find the folder containing FYI’s using the left side box. Slide the bar up or down to view more available folders. (For example, if your FYI's are on the I drive, click on the '+' that is to the left of '(I:)', then click '+' that's to the left of 'So Economic Assistance'.)
3. When you find your FYI folder, click it once to highlight it.
4. Now go up to the tool bar and click the SEARCH button. (If the search boxes don't appear, you need to click on the 'All Files or Folders' search type.)
5. Type in your file/folder title words or file keywords that you want to search for using the boxes on the left side. (Hint: using file keywords will lengthen your search time.)
6. Click the SEARCH NOW button at the bottom of the left side box. Your results should show up in the right side box. You can open any of them by double-clicking it.
**Helpful Tip: After you have created a search, you can also ‘save’ each search if you wish and create a shortcut to it. This would enable you to double-click an icon on your desktop to search automatically, removing the need for steps 1-4 above. Here’s how:
7. After you have created and executed your search (steps 1-6 above), click ‘File’, then ‘Save Search’.
8. In the ‘Save Search’ window that appears, select the location you would like to save your search to, enter a search name (such as FYI search) and click the SAVE button, remembering where you save this file.
9. Now, you can create a shortcut on your desktop to this file--use the Explore option in step 1 (& 4 if you forgot where it was saved to) to find your saved search file—it should end with “.fnd”.
10. When you find the file ending with “.fnd”, RIGHT click on it and choose “Send To”, then click “Desktop (Create Shortcut)”. This creates a shortcut to your search file on your desktop. You should now have a shortcut on your desktop.
11. If you want to rename your shortcut, simply RIGHT click the shortcut icon, choose ‘Rename’, and follow those instructions. (Example: rename your shortcut "Search FYI's".) |
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